Information for event organisers

Covid-19

Although the COVID Alert Level in Wales is still at zero, from the 11th October people attending large events and nightclubs will have to prove they are either fully vaccinated or have had a negative lateral flow test (LFT) in the last 48 hours. This is known as COVID certification and sometimes referred to as ‘COVID passport’. The new rules will mean people over the age of 18 in Wales will need to show they have had both doses of the vaccine, or a negative test before they are allowed entry to:

  • Nightclubs.
  • Unseated indoor venues with more than 500 people in the audience.
  • Any outdoor or indoor venues with a capacity over 5,000, including seated venues.
  • Any event, of any nature, which has more than 10,000 people in attendance.

Getting certification

People who are fully vaccinated in Wales can already download a certificate proving their status. The NHS COVID Pass lets you demonstrate your coronavirus (COVID-19) vaccination records in a secure way and allows you to prove to others that you have been vaccinated.

You can get an NHS COVID Pass if you were vaccinated in Wales or England and are aged 16 or over. You can show negative test results on the NHS COVID pass in Wales if test data has been sent through the Lighthouse Labs (around 2/3 of tests in Wales are through this process). If they have been sent through Public Health Wales people will have to keep and use text messages and emails to prove their negative test results. You can access the NHS COVID Pass via the NHS website (nhs.uk). 

This will allow you to produce a COVID pass using a smart phone, a computer or laptop. To access the service, you’ll need to register for an NHS login. You will need to upload a photo of your ID (passport, full UK driving licence, and full European driving licence). More info can be found at: NHS COVID Pass: prove your vaccination status | GOV.WALES

All Event Organisers will still be expected to produce a COVID specific risk assessment and have a named person to monitor that the risk assessment is being adhered to and that all involved are aware of it. For further guidance on staging an event in Wales during this period please go to https://gov.wales/get-your-nhs-covid-pass?_ga=2.99839710.1965827699.1633695609-673493712.1604913018

 

 Remember COVID is still here with us in Wales and the United Kingdom.

 Although National regulations may have changed in Wales, Gwynedd Council have already agreed on a system of consulting with local members and communities to come to a decision on whether major events can take place or not on Gwynedd Council Land 2021.  (This does not include the public highway or school land or private land in Gwynedd. You will need to contact the Council’s traffic unit and individual schools or land owners directly to receive advice and permission).

As a Council during this difficult period we have been advising event organisers of support packages available where relevant. We have also been working closely with event organisers to facilitate their events and giving them as much advice and support as possible. We welcome events, but we also have a duty of care to make sure that such events are carried out in a safe and legal manner. If you are planning to hold your event on Gwynedd Council land in 2021, we would advise you to contact us as soon as possible for further guidance and updates. Call the Events Unit on 07377419963 or e-mail hughedwinjones@gwynedd.llyw.cymru  

This period is still an uncertain and difficult time for us all, these changes will be dependent on no further escalation in coronavirus cases that may lead to further changes to the current regulations. 

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Arranging your event

 

Useful documents

The event organisation field is influenced by different acts and regulations. Therefore we have provided an interactive guide book on organising events in Gwynedd. The Purple Guide Book prepared by the UK Events Forum could also be useful for you:

The Welsh Government also offers guidance on arranging COVID safe events: