Cist Gwynedd - Community Support Fund

Individual applications of up to £10,000 are invited (capital and/or revenue)

Groups that have previously received a grant from this fund may re-apply once all the monitoring requirements of the original grant have been completed, is a new project that stands alone from the previous project or as part of a planned phased project.

All applications will be assessed on their own merits.

It is expected that applications are based on new projects or services or new ways of providing services that achieve specific and clear objectives. 

Grants will not be given towards regular, day-to-day, maintenance works or core costs.

We do not fund extensions of employment, job roles must be new jobs created within the project. 

Voluntary or unregistered establishment (with a constitution)

• Not for profit company
• Registered Charity
• Charitable Incorporated Organisation (CIO or SCIO)                
• Community Interest Company (CIC)
• Statutory body (Community Councils)
• We will not be funding applications by individuals

If promoting religion is your group’s main aim, you will need to prove that what the grant is supporting is available to the whole community.

Although Town/Community Councils can contribute financially towards a project or work in partnership with a third sector group, they may not apply directly due to their status as local statutory authorities. It will be a requirement that every project approved complies with the terms and conditions of the Community Support Fund. In some circumstances special conditions may be placed on a project.

It is important that you meet the following criteria before applying for funding through this fund:

• Your organisation must be a community or voluntary organisation located within, or operating within, Gwynedd.
• Your organisation cannot distribute profit;
• Your organisation must have a legal and constitutional framework;
• Your organisation must have a clear management structure;
• Your organisation must have clear financial management systems;
• Your organisation must have operational principles which accord with legislation on employment, health and safety, equality for workers and volunteers;
• Show an understanding and commitment to equality in respect of access, language, culture, gender and ethnicity;
• Possess aims and objectives that accord with the activities financed through this grant;
• Show that other groups and individuals in the area support the activity/scheme;         
• It must be shown that the principles of value for money have been followed in developing, implementing and running the scheme, such as ensuring that your project follows the Tender Application Guidelines (copies are available from the Cist Gwynedd website) for the work/service, particularly in respect of capital projects;   
• Have operational principles in place that are in accordance with the legislation relating to protecting vulnerable adults and children.
• Your organisation must have a language policy that ensure a bilingual public service.

1. Application Form / Word version

2. Return the application form by:

• E-mail:CistGwynedd@gwynedd.llyw.cymru
• Paper copy: Cist Gwynedd Officer, Community Support Service, Cyngor Gwynedd, Council Offices, Caernarfon, Gwynedd, LL55 1SH 

Closing date: 5:00pm 15 June 2025

You must ensure that all supporting and technical documents have been attached to the email.

Before submitting your application, we strongly recommend that you discuss your application with the Community Support Officer.

• Bro Lleu/Nantlle & Bro Peris Area
  markgahan@gwynedd.llyw.cymru 
  07901 893006
• Bangor, Bro Ogwen & Caernarfon Area
  dafyddeinionjones@gwynedd.llyw.cymru 
  01248 605276
• Penllŷn & Pwllheli Area
  alyslloydjones@gwynedd.llyw.cymru 
  01758 704120
• Ardudwy, Dolgellau & Dysynni Area 
  elinwiliam@gwynedd.llyw.cymru 
  01341 424 495
• Bro Ffestiniog, Penrhyndeudraeth & Porthmadog Area
  elinvaughanpritchard@gwynedd.llyw.cymru 
  07919 024025
• Bala Penllyn, Dinas Mawddwy & Rhydymain Area
  HuwAnturEdwards@gwynedd.llyw.cymru 
  07929 512741 

We will be accepting applications until 5:00pm on June 15th, 2025

You should ensure that the application form has been completed and all the essential supporting and technical documents have been submitted by the closing date.

We aim to process and award applications within 6 weeks of the closing date.

We are happy to receive application for less than £1,000 at any time and we aim to process such applications within 4 working weeks, subject to available funding.

1. Invite Quotations

• No competitive quotations are required for contracts with an estimated value of less than £5,000.
• A quote should be obtained on paper from the Supplier. It will include details of the services, supplies, or work to be provided and will set out the price and payment terms.

1. Before the commencement of work

• Prepare an estimate of the cost of the work to ensure a reasonable quotation. (Suggestion: Cooperate with a specialist to ensure that the capital process and work programmes are correct and complete).
• Three prices must be shown if the group employs a manager for the project, or sufficient justification for the choice.
• Choose companies who are technically suitable to complete the work.

2. Inviting Quotations

Send full and regular details to all contractors (at least 3) on the same date.

Documents relating to the invitations to tender: 

• Brief of the work
• A request for quotation
• Closing date and time
• Envelope (optional) - must indicate they contain quotations
• Fraud evasion certificate (available from the Cist Gwynedd Senior Officer)

3. Changes to the quotations

All contractors must be notified in writing of any changes in the process or project.

4. Accepting quotations

To be received in the special envelopes by the specified time and date. 

5. Opening quotations

• Open as soon as possible after the closing time and date.
• At least two members of the group to open the quotations and to record the names, date and time of opening the quotations.
• Ensure that quotations are correct in accordance with the brief. No unauthorised alterations or additions should be made to the documents.
• Retain the envelopes as proof of credibility in the tendering process. 

A tender acceptance form may formalise opening the quotations. Forms available from the Cist Gwynedd Senior Officer

6. Late quotations

Late quotations are not to be accepted

7. Recording quotations

Record process of inviting, receiving and opening quotations and retain evidence of these processes in addition to any supporting documentation. 

Note: To ensure fairness and validity of tendering process, it is essential that each contractor receives the same information and terms.