Purpose and lawful basis of processing
Cyngor Gwynedd is providing assistance to Ukrainan refugees via two programmes:
- By co-ordinating the Homes for Ukraine scheme whereby people can sign up to become a sponsor and offer a space in their home to someone fleeing the conflict in Ukraine to live for at least six months.
- We are also working with Clwyd Alun housing association to provide a Welcome Centre in Bangor which involves the provision of temporary accommodation.
We will therefore be processing the personal data of
- Individual sponsors
- Refugees
The personal data of the sponsors is being processed in order to carry out safeguarding and DBS checks; to ensure the suitability of accommodation and process the £350 a month payment.
The personal data of the refugees is being processed in order to provide them with health and welfare support; to provide them with a cash payment; and to arrange education provision where necessary.
The personal data is being processed under Article 6(1)(e) of the UK GDPR processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, as detailed below:
The Welsh Government has published a Nation of Sanctuary plan which in turn reflects the principles of the Well-being Future Generations (Wales) Act 2015 in particular ‘a more equal Wales’, ‘a Wales of cohesive communities’ and ‘a globally responsible Wales’.
Health and Social Services Well-being (Wales) Act 2014
For special category data the lawful basis is Article 9(2)(g) reasons of substantial public interest by virtue of the above legislation.
For the criminal convictions data, Article 10 UK GDPR by virtue of DPA 2018 Schedule 1 par 2, health and social care purposes.
Categories of data processed
- Name
- Address
- Email address
- Telephone number
- Date of birth
- DBS checks (for the sponsors)
- Bank details (for the sponsors)
- Social care record checks (for the sponsors)
- Health and welfare information (refugees)
- Details of accommodation
Automatic decision making and profiling
We will not be undertaking any automatic decision making or profiling
With whom do we share the information
For the Homes for Ukraine Scheme, the information will be shared with Betsi Cadwaladr University Health Board, North Wales Police, North Wales Fire and Rescue and the British Red Cross.
For the Welcome Centre, information will be shared with the Clwyd Alun Housing Association.
How long we keep it
The information will be kept in accordance with our retention schedule.
Your rights and details of how to complain
Please see the relevant section on our web page: Complaints
Please see below the link to the Welsh Government and Home Office Privacy Notices: