What your personal information is used for
The Youth Justice Service (YJS) uses information about children, young people and their families who receive a service to carry out specific functions to prevent offending or reoffending. We collect and hold information in order
- to assess the needs of young people and offer help
- to deliver the YJS across Gwynedd and Anglesey for service improvement, planning and performance
Why we are allowed to use your information
The Youth Justice Service (YJS) works with young people who come into contact with the criminal justice system because they have committed an offence or are at risk of offending.
The YJS collects and lawfully processes information about individuals under the following legislation:-
- Crime and Disorder Act 1998
- Criminal Justice Act 2003
- Legal Aid Sentencing and Punishment of Offenders Act 2012
- Offender Management Act 2007
- Police and Criminal Evidence Act 1994
- Children’s Act 1989
- Children’s Act 2004
- Social Services and Well-being Act (Wales) 2014
The type of personal information we collect
In order to provide our service users with high quality and safe services which are relevant to their needs, the YJS will collect and hold information about individuals. This may include, but is not limited to:
- basic details such as name, date of birth, address and contact details
- parents/carers, family members - name, address, contact details
- offending history
- assessments
- all contacts with the YJS
- housing records
- education records
- police reports
- information about victims of youth crime
We also collect the following special category data:
- gender
- ethnicity
- religion
- medical information
- information from other professionals who may be involved e.g. CAMHS, substance misuse, speech and language
We collect information in the following ways:
- face to face
- secure email
- post
- telephone
Who we will share your information with
Sharing information helps us to provide service users with the best interventions and support possible. We will only share relevant information about you with other services when they are involved in your care and support or where there is a legal basis for doing so.
There are a range of professionals who may be involved in providing services to you and where necessary will be provided with relevant information about you.
Agencies we share information with, or obtain information from include the following, but this list is not exhaustive:-
- Police
- Judicial agencies (HM courts and tribunal services, solicitors)
- Children’s Social Care
- National Probation Service
- Health services (health visitors, school nurses, GP’s, consultants)
- Education services/providers
- Housing services/providers
- Revenues and benefits
- Drug and alcohol services
- Prisons/secure estates
- Other youth offending teams/services
- Youth Justice Board
When required for the benefit of a ‘Public Task’, and where there is specific Data Sharing Agreement, the YJS will share data with the Ministry of Justice for the purpose of research and analysis.
How your information is stored
The security of your personal information is important to us. The records we keep about you are secure and treated as confidential The Council has a range of procedures, policies and systems to ensure that access to your records are controlled appropriately.
Anyone who receives information from us is also under a legal duty to only use the information for the purposes agreed and keep the information secure and confidential.
Will this information be transferred abroad?
We do not process your personal data outside of the United Kingdom
Will your information be used to make automated decisions?
No the information will not be used to make automated decisions
How long we will keep your personal information and why
We must keep business records of our involvement with you in both paper and electronic format. The type of service you receive will determine how long we have to keep your personal information. Data is held no longer than is necessary.
For information about our retention periods, please contact the Council’s Data Protection Officer.
Your rights and details of the Data Protection Officer
For information about your rights, and details of the Council’s Data Protection Officer please see Privacy notice .