Cyngor Gwynedd Electoral Service is a data controller under data protection legislation. This means we are responsible for deciding how we collect, use and store personal data in the course of our statutory functions.
What personal data we process
To support automatic voter registration, we may collect and process information such as your name, date of birth, address, nationality, and identifying information from public records.
Why we process your personal data
We process your data to identify eligible voters, maintain the electoral register, and fulfil our duties under the Elections and Elected Bodies (Wales) Act 2024.
Lawful basis
Our lawful bases under UK GDPR are Article 6(1)(c) (legal obligation) and Article 6(1)(e) (public task). Where special category data is processed, we rely on Article 9(2)(g) and Schedule 1 of the Data Protection Act 2018.
Where we get your data
We may receive information from DWP, HMRC, DVLA, educational institutions, Housing associations or internal council services to identify eligible individuals.
Who we share your data with
We may share your data with the Electoral Commission, Electoral Registration Officer, and other public bodies as required by law.
Data retention
We retain personal data in accordance with legal and regulatory requirements, for as long as it is necessary for the purposes collected.
Your rights
You have rights including access, rectification, objection, and restriction. Contact our Data Protection Officer to exercise these rights.
Complaints
If you’re unhappy with how we’ve used your data, contact our Data Protection Officer or the Information Commissioner’s Office (ICO).