Extended Work Experience

The Extended Work Experience scheme gives students in Year 10 or above an opportunity to attend a work placement where the student carries out particular tasks or duties, more or less as would an employee, but with an emphasis on the learning aspects of the experience.

Students will work with a placement provider one or two days a week over a period of time. The scheme is for students who wish to follow a particular occupation as part of their curriculum and usually leads to, or is part of, a vocational qualification.

The experience involves taking on the role of a young worker and engaging in work tasks, using and developing work skills, being involved in work processes and experiencing work environments. It is an important part of work related learning which allows students to learn about the world of work in a “real life” working situation.


How to make arrangements?

Each School or Pupil Referral Unit (PRU) has a Work Experience Co-ordinator who is responsible for overseeing any Work Experience programmes.

Students are asked to find their own placements with help from the teachers / parents. If they cannot find a placement, a referral form can still be completed for the Council’s Extended Work experience Officer, so that they can find a placement for the pupil. Once a company is willing to take a student the company will receive a placement suitability visit. Parents, Employers and Students are then asked to complete the approval and consent form which indicates that all parties agree with the arrangements.


Out of county work placements

If a student wishes to undertake work experience out of the county then parents / guardians are responsible for making the appropriate arrangements for travel and accommodation. In these cases the Council's Work Experience Officer should be the first point of contact if information is required (contact details at the bottom of the page).

 

What students should do whilst on work experience

Students should undertake real tasks to give them an idea of the work carried out by the employer. They should learn how the company is organised. Some students may observe the more complicated parts of running a company and should gain an understanding of how enterprise, creativity and innovation help business growth. A programme should be organised for the student, and employers should monitor what the student has achieved. Every student will have a work experience log book in which they have an action plan and can record progress. 

 

The approval and consent form

The Approval and Consent Form, which is issued by the school, is means by which all the partners (student, parent and employer) can officially approve the activities and conditions concerning the work placement by signing their consent. A work placement cannot go ahead without this form being fully completed and returned to the school. This form provides essential medical information and a section to note specific risks and their control measures as well as outlining the responsibilities of each partner.

 

Teacher visits to placement providers

A member of school staff will visit to the employer during the placement in order to talk to both the student and their supervisor to monitor and review the progress of the student. Where a visit is deemed not to be “reasonably practicable” e.g. out of county, the school will contact the employer and student and complete a report.

 

Information for Students

Finding a placement

Each school has a list of available placements, including placements that students have used in the past. The Work Experience Officer can help you to use this list.

Another way is through a directory such as Yell.com or Mister What's website.


Writing a letter or making a telephone call

The next step is to contact the employer. You can either write a letter to, telephone or visit the employer you want to ask for a placement.  You must prepare carefully for each one and your form or group tutor at school can help you with this.  


The work experience log book

You must have a work experience log book which you will get from the work experience Co-ordinator in school.  This must be completed and your teachers will help you with this.

Information for parents

Finding a placement

Each school has a list of placements that students have used in the past, and the Work Experience Co-ordinator can help your son / daughter to use this list. Another way is through a directory such as “Yellow Pages”.


The work experience log book

Your son or daughter must have a work experience log book which they will get from the Work Experience Co-ordinator in school. This must be completed and their teachers will help with this.


Lunch and break periods

Parents should discuss the arrangements for lunch and break periods with their son / daughter and make sure they are suitable. Where a student is to stay on the placement premises then the employer has a duty of care as for any employee. If a student leaves the employer’s premises during lunch or break periods, no liability can be accepted by the employer or the school for any incident that may occur.

 

Essential medical information on students

Each student’s health should be considered before a placement is chosen; for example, someone with asthma would avoid dusty places. If a student is on medication the employer must be informed.

Parents / guardians will be asked to provide essential medical information on the approval and consent form which may affect the safety and welfare of their son or daughter whilst on a placement.

Information for Employers

Providing a placement

If you would like to provide a placement or placements for a student or students you can contact the school to offer a placement.

You can also contact the Council’s extended Work experience Officer: 07770954981

 

General information - Insurance and work experience

You may have been told by your insurer that you cannot have anyone under the age of 16 in your workplace. This may be right if you were “employing” the person but for Work Experience this does not apply.

Work Experience is a special case as it is a government scheme and if you contact your insurance company, not your Insurance Broker, and tell them you are taking a student on Work Experience then there will be no extra cost and they will be covered.  This has been agreed with all the Insurance Trade Organisations and the document below from the ABI confirms this.

If your insurance company does refuse or charge you then please contact the Council’s extended Work experience Officer (details at the bottom of the page) and they can contact the ABI and the Government department (DCSF).

The work experience log book

The employer can help the student to complete the log book, the employer also needs to fill in the "Report" section at the end of the placement.


Lunch and break periods

Where a student is to stay on the placement premises then the employer has a duty of care as for any employee. If a student leaves the employer’s premises during lunch or break periods, no liability can be accepted by the employer or the school for any incident that may occur.


Useful guidelines

 

Contact us

Each School or Pupil Referral Unit (PRU) has a Work Experience Co-ordinator, to contact them please phone the school directly.

For further information please contact: Carwyn Williams, Education Department, Council Offices, Caernarfon, Gwynedd, LL55 1SH

Phone number: 07770 954981